Mid Canterbury School Transport Service
Coordinating Daily School Bus Operations for Enrolled Students
The Mid Canterbury School Transport Service (MCSTS) is a collaborative organisation formed by sixteen schools in the Mid Canterbury region of New Zealand. Its primary mission is to coordinate and manage daily school bus operations, ensuring that enrolled students have safe and reliable transportation to and from their respective schools.
An administrator oversees the daily operations, while a dedicated Management Group establishes procedures, sets fees, and ensures fairness across the board
The Challenge
MCSTS was struggling with outdated software that had been in use for nearly ten years. This ageing system impeded efficient management, resulting in laborious processes and an increased administrative workload. The organisation acknowledged the necessity for a modern solution to optimise operations and improve the user experience for both administrators and the families they support.
Our Approach
Understanding the critical role MCSTS plays in the daily lives of students and their families, we embarked on a mission to develop a solution that was both sophisticated and user-friendly. Ourstrategy involved integrating:
By customising the system, we ensured that the entire transport service could be managed through intuitive form-based workflows. The system featured several dropdown menus and checkboxes, allowing for multiple configurations to accommodate the diverse requirements of the transport service. This approach ensured that administrators could manage operations with ease, reducing the time and effort previously required
Advanced Custom Fields (ACF) with custom coding to create a tailored experience.
Gravity Forms to simplify form-based processes and student management.
The Solution
The newly developed website for MCSTS is minimalistic in design yet robust in functionality.
User-Friendly Registration
Families can now complete the registration form accurately and efficiently, streamlining the enrolment process.
Efficient Approval Workflow
Families can now complete the registration form accurately and efficiently, streamlining the enrolment process.
Flexible Payment Processing
The system accommodates various fee structures, providing clear instructions and bank details for direct payments.
Dynamic Student Management
Instead of the previous method of erasing all student data annually, administrators can now simply deactivate and reactivate student profiles as needed, preserving data integrity and historical records.
These features collectively ensure that the website is not only aesthetically pleasing but also a powerful tool for daily operations.
The Impact
They took the time to understand our unique needs and developed a website that has exceeded our expectations. We highly recommend Digital Journey for any software development needs.
The staff have gone above and beyond at all times with exceptional customer care."
Why It Matters?
This project exemplifies our agency’s commitment to creating tailored solutions that address specific client challenges. By leveraging modern technologies and maintaining a user-centric approach, we were able to deliver a product that not only meets but exceeds the client’s expectations. The success of this project underscores our strengths in custom software development, seamless integration, and exceptional customer service.
Visual Showcase
Final Thoughts
The digital transformation of the Mid Canterbury School Transport Service stands as a testament to the power of thoughtful design and strategic implementation. By modernising their platform, we’ve enabled MCSTS to operate more efficiently and serve their community more effectively.
If you’re looking to revitalise your organisation’s digital presence and enhance operational efficiency, let’s chat about how we can make that happen together.
